Meeting Room Rentals FAQ

The Rotary Community Room and Rotary Training Room can be booked online, by phone 780 357-7450, or email

The Willie Janssen Discovery Room can be booked by phone 780 357-7450 or email only.

Please allow between 1-3 days for processing.

No, room setup and take down are the responsibility of the lessee. Be sure to reserve enough time for setup and take down in your meeting room booking.

Standard equipment included is shown under each room on the Meeting Room Rentals page.

Yes, please email to request a tech setup appointment. Appointments are subject to meeting room availability. We do not provide tech setup and troubleshooting at the time of rental.

Classroom laptops come with the following software:  Google Chrome, Mozilla Firefox, Adobe Reader DC, iTunes, VLC, Gimp Photo Editor, Microsoft Office 2019 (Word, Excel, PowerPoint, Publisher).  Deep Freeze security software is used to restore the laptop to a base image after every reboot, thus removing any computer changes, documents, personal information, history etc.

For more information please email

All projectors have hookups for HDMI.  The following convertor cables are available ahead of time by request:  Display port to HDMI, mini-Display port to HDMI, USB-C to HDMI, VGA to HDMI. Please email to arrange for convertor cables.

Cancellations must be received within one week in advance of the meeting date. Cancellations received with less than one week’s notice of the meeting date will be subject to a cancellation fee of 50% of the invoiced cost.

Yes, but arranging catering will be your responsibility. This includes delivery and clean-up.

No, the library calendar is for library programs only. You may drop off a poster or notice to the Ask Desk to be included on the Community Events board.